Run your service shop from estimate to invoice.
LedgerDo gives service shops one place to build estimates, run work orders, message customers, bill fleet accounts, track technician time, send invoices, and see which jobs are actually profitable.
Everything from work order to invoice
LedgerDo covers the operational workflow from the first estimate to the paid invoice, plus the messaging and reporting service teams use every day.
Work Orders
Track the job itself, from customer and vehicle to bay assignment, status, and running totals.
- Customers and vehicles attached to every job
- Shop bay assignment and job status at a glance
- Running totals as labor and parts are added
- Job progress from draft through invoiced and closed
Estimates & Approvals
Send estimates, capture customer approval, and convert straight into a work order.
- Send estimates by email or through the customer portal
- Clear approval flow with sent, approved, and declined states
- One-click conversion from approved estimate to work order
- Labor and parts lines carry over without re-entry
Fleet Accounts & Billing
Set up commercial accounts with the billing rules your fleet and business customers expect.
- Billing contacts, payment terms, and billing cycle
- PO requirements and approval thresholds
- Default discounts and account holds
- One organized monthly statement per account
Customer Messaging
Send service-related updates by SMS or portal message, with consent handled up front.
- Service-related updates by SMS or customer portal message
- Consent-aware sending with STOP and HELP language built in
- Portal message fallback keeps customers informed if SMS is disabled
- Message history stays attached to the customer record
Profitability & P&L
See revenue, cost, gross profit, and margin by job, category, technician, or shop bay.
- Revenue, cost, gross profit, and margin at a glance
- Category profitability across parts, labor, sublet, and fees
- Operating expenses rolled into net profit
- Filter by shop bay, technician, customer, or vehicle
AI Labor Guide
Search labor operations in plain language and add matched lines straight to the work order.
- Search labor operations by plain-language description
- Matches from your local catalog and AI-assisted lookup
- Add labor lines directly to the open work order
- Review before anything is billed to the customer
Scheduling & Shop Bays
Coordinate the calendar, schedule board, and shop bays around real technician availability.
- Calendar and scheduler views for appointments
- Schedule board organized by bay or technician
- Shop bay assignment and visibility on every job
- Business hours and technician availability controls
Technician Time Tracking
Clock technicians in and out on the work order and see labor hours roll into profitability.
- Clock in and out directly from an open work order
- Tracked time by technician across every job
- Personal time clock alongside job-level time tracking
- Labor hours feed directly into profitability reporting
Digital Vehicle Inspections
Run digital inspections and turn findings into estimate lines without re-typing anything.
- Structured digital inspection checklists
- Findings attach to the vehicle and work order
- Turn flagged items into estimate lines
- Inspection history for repeat visits
Recurring & Seasonal Services
Manage recurring contracts, seasonal service windows, and renewal reminders.
- Recurring and seasonal service contracts
- Reminders ahead of upcoming service windows
- Renewal workflow for repeat customers
- Visibility into upcoming recurring work
Mobile Technician App
Give technicians field access to work orders, time clock, line items, and customer messages.
- Field access to assigned work orders
- Clock in and out from a mobile device
- Add labor and parts line items on the job
- Send and view customer messages in the field
Customer Portal
Let customers approve estimates, view invoices, read messages, and track job status themselves.
- Estimate review and approval from the portal
- Invoice viewing and payment links
- Portal message history for the account
- Job and work order visibility for the customer
Profitability, not just invoices
See revenue, cost, gross profit, and margin by job, category, technician, or bay so service business invoicing is tied back to real profit, not just posted sales.
See all features
An AI-assisted labor guide, built into the job
Search labor operations in plain language and add matched lines straight to the open work order, with review before anything is billed.
Request Access
Customer messages, with consent handled up front
Send service updates by SMS or portal message. If SMS isn't enabled on an account, customers still get the update through the portal.
SMS messaging requires customer consent and approved messaging settings. Customers can reply STOP to opt out or HELP for help.
Who LedgerDo is for
Built for small service businesses that need estimates, jobs, invoices, customer messaging, and reporting in the same system.
- Mobile mechanics and auto repair shops
- Fleet maintenance providers and commercial service accounts
- Detailers and reconditioning teams
- Seasonal service teams managing recurring work
- Owner-led service businesses that need clear job and profit tracking
Why LedgerDo
Built for your kind of shop
Auto & Fleet Service
Auto service, mobile mechanics, fleet maintenance, and detailing shops running work orders, fleet billing, and inspections together.
Auto & Fleet workflowAutomotive
Manage vehicles, service history, labor, parts, invoices, and optional external parts retailer shortcuts where enabled.
Automotive workflowLandscaping
Organize customer jobs, scheduling, recurring work, materials, estimates, and invoicing without shop-bay terminology.
Landscaping workflowConstruction
Keep projects, job paperwork, work orders, scheduling, labor, materials, and billing visible from estimate through invoice.
Construction workflowSee it running, then request access.
Walk through a live demo with sample data, or request access and choose your industry so LedgerDo can tailor terminology and onboarding from day one.