Work order software built for auto, fleet, and service businesses

LedgerDo covers work order software, estimate approvals, fleet billing software, customer messaging, scheduling, technician time, and profitability reporting from the first estimate to the paid invoice.

View Demo See Pricing
What you get
  • Estimates, work orders, and invoices
  • Stripe payments and customer portal links
  • Scheduling, shop hours, and team workflows
  • Parts, labor, AI, and support tools

Everything from work order to invoice

Concrete tools for running jobs, billing customers, and keeping the shop moving.

Work Orders

Track the job itself, from customer and vehicle to bay assignment, status, and running totals.

  • Customers and vehicles attached to every job
  • Shop bay assignment and job status at a glance
  • Running totals as labor and parts are added
  • Job progress from draft through invoiced and closed
Estimates & Approvals

Send estimates, capture customer approval, and convert straight into a work order.

  • Send estimates by email or through the customer portal
  • Clear approval flow with sent, approved, and declined states
  • One-click conversion from approved estimate to work order
  • Labor and parts lines carry over without re-entry
Fleet Accounts & Billing

Set up commercial accounts with the billing rules your fleet and business customers expect.

  • Billing contacts, payment terms, and billing cycle
  • PO requirements and approval thresholds
  • Default discounts and account holds
  • One organized monthly statement per account
Customer Messaging

Send service-related updates by SMS or portal message, with consent handled up front.

  • Service-related updates by SMS or customer portal message
  • Consent-aware sending with STOP and HELP language built in
  • Portal message fallback keeps customers informed if SMS is disabled
  • Message history stays attached to the customer record
Profitability & P&L

See revenue, cost, gross profit, and margin by job, category, technician, or shop bay.

  • Revenue, cost, gross profit, and margin at a glance
  • Category profitability across parts, labor, sublet, and fees
  • Operating expenses rolled into net profit
  • Filter by shop bay, technician, customer, or vehicle
AI Labor Guide

Search labor operations in plain language and add matched lines straight to the work order.

  • Search labor operations by plain-language description
  • Matches from your local catalog and AI-assisted lookup
  • Add labor lines directly to the open work order
  • Review before anything is billed to the customer
Scheduling & Shop Bays

Coordinate the calendar, schedule board, and shop bays around real technician availability.

  • Calendar and scheduler views for appointments
  • Schedule board organized by bay or technician
  • Shop bay assignment and visibility on every job
  • Business hours and technician availability controls
Technician Time Tracking

Clock technicians in and out on the work order and see labor hours roll into profitability.

  • Clock in and out directly from an open work order
  • Tracked time by technician across every job
  • Personal time clock alongside job-level time tracking
  • Labor hours feed directly into profitability reporting
Digital Vehicle Inspections

Run digital inspections and turn findings into estimate lines without re-typing anything.

  • Structured digital inspection checklists
  • Findings attach to the vehicle and work order
  • Turn flagged items into estimate lines
  • Inspection history for repeat visits
Recurring & Seasonal Services

Manage recurring contracts, seasonal service windows, and renewal reminders.

  • Recurring and seasonal service contracts
  • Reminders ahead of upcoming service windows
  • Renewal workflow for repeat customers
  • Visibility into upcoming recurring work
Mobile Technician App

Give technicians field access to work orders, time clock, line items, and customer messages.

  • Field access to assigned work orders
  • Clock in and out from a mobile device
  • Add labor and parts line items on the job
  • Send and view customer messages in the field
Customer Portal

Let customers approve estimates, view invoices, read messages, and track job status themselves.

  • Estimate review and approval from the portal
  • Invoice viewing and payment links
  • Portal message history for the account
  • Job and work order visibility for the customer
LedgerDo work orders list showing customers, vehicles, bay assignment, status, and job totals
Work Orders — customers, vehicles, bays, status, and totals in one list
LedgerDo estimate detail showing approval status, customer and vehicle details, and a convert-to-work-order button
Estimates — send, approve, and convert to a work order
LedgerDo profitability and profit and loss report with revenue, cost, gross profit, and margin
Profitability — revenue, cost, margin, and category breakdown

Customer messaging, built with consent in mind

Send service-related customer messaging by SMS or portal, with STOP/HELP language built in and a portal fallback when SMS is not available on an account.

SMS messaging requires customer consent and approved messaging settings. Customers can reply STOP to opt out or HELP for help.

Customer messaging conversation connected to a LedgerDo customer record
Customer Messaging — service-related SMS and portal messages in one customer conversation

Who it is for

LedgerDo fits small service businesses that need estimates, jobs, invoices, messaging, and reporting in one workflow.

  • Mobile mechanics and auto repair shops
  • Fleet maintenance providers billing multiple vehicles
  • Detailers and reconditioning businesses
  • Seasonal service teams handling repeat work
  • Owner-led field service teams replacing disconnected tools

Why LedgerDo

Estimate to work order to invoice happens in one place, without re-entering the job.
Customer and fleet records stay connected to approvals, billing terms, and service history.
Technician time and job lines are tracked where the work is performed, not after the fact.
Profitability reporting uses job revenue and cost data so you can see margin by job and technician.

Payments

Stripe checkout and subscription billing
LedgerDo subscription billing is processed through Stripe, with plan and add-on state tracked back inside LedgerDo.
Stripe or Square invoice payments
Connect Stripe or Square so customers can pay invoices directly, with payment state tracked back inside LedgerDo.
Tenant payment history
LedgerDo stores payment activity and invoice payment references so tenants can see what happened on an account.

Industry Tools

Automotive
Manage vehicles, service history, labor rates, invoices, and optional external parts retailer links where a tenant enables them.
Landscaping
Handle customers, properties or jobs, recurring work, scheduling, materials, and invoicing with more field-service-friendly language.
Construction
Track projects, job paperwork, labor, materials, scheduling, and invoices without forcing automotive-only workflows into the process.

Admin and Account

Subscription management
Tenants can manage plans and add-ons, while billing visibility is preserved for administrative oversight.
Billing visibility and controls
Administrative users can review Stripe-linked billing state, customer details, and subscription health without exposing admin tools publicly.
Account and integration settings
Manage payments, AI, integrations, labor rates, and operational defaults from the tenant settings area.

Support

Support tickets
Public support contact forms and ticket reply flows give customers and tenants a direct support path.
Knowledge base
Searchable help categories and articles provide a self-service resource center.
Help articles and onboarding references
Use support content to shorten onboarding and reduce repetitive account questions.

Explore by industry

See how the same core platform is positioned for auto/fleet, landscaping, and construction teams.

Auto & Fleet Service Automotive Landscaping Construction

Ready to start?

Create an account, choose your industry during signup, and start with the current public plan catalog for field service software and fleet billing workflows.

Create Account Visit Support Center